2021 Submission Guide

João Pombeiro, CC BY

This Submission Guide is created to assist you in completing your proposal to the 2021 Summit program.

All submissions must be made through the online Call for Proposals form. Please review the this guide before submitting your application. Please do not email, fax, or mail in your answers to the questions below.

If you have any issues, please contact summit@creativecommons.org.

In this Guide:


Call for Proposals Timeline

The deadline to submit a proposal is 6 July, 2021.

Selected Presenters will receive notification end of July, once the Program Committee has made their selections.

The virtual event will be held 20-24 September 2021.


Languages

Sebastiaan ter Burg, CC BY 2.0

Hosting our Summit virtually allows us to offer some language supports such as translation of written documents and video captioning of presentations. Please note that the official language of the event is English and we’ll be accepting applications and communicating with you in English.


Time Zones

The virtual Summit allows for programming in a wider variety of time zones. We’ll be making sure presenters are given a slot that works for their regular waking hours.


Virtual Presentation Considerations

  • The platform we’re using is Hopin (same as 2020)
  • There is a maximum of 5 presenters for any session. 
  • Although you may attend the events as a participant through a mobile app, it is not possible to make your presentation on a mobile device – you’ll need a desktop computer and camera (built-in or external). 
  • You are welcome to have slides. You’ll be able to share these on the event platform.
  • There will be a volunteer present in each workshop/panel/presentation to help manage the chat and Q&A. 
  • We’ll hold training sessions in advance of the event so you can try out the virtual event platform and get comfortable with the features before you make your presentation. We strongly recommend joining our 60-minute training session if you are accepted to present.

Submission Form Content

Please note the information below is for your reference only, and to submit your proposal you must visit https://creativecommons.forms.fm/2021-global-summit-call-for-proposals

Personal Information for Presenters

  • Name of primary presenter:
  • Primary presenter organizational affiliation (if applicable):
  • Primary presenter email:
  • Relevant URLs (e.g., organization website, blog, social media, etc.)
    You may include up to three links that are relevant to you, to an additional presenter, or to your proposal.
  • Primary presenter world region:
    • Africa
    • Arab World
    • Asia-Pacific
    • Europe
    • Latin America
    • North America
  • Primary presenter country of residence: (select from list)
  • Local time zone (select)
    • Asia-Pacific UTC+12 to UTC +7
    • East Africa, Eastern Europe, Middle East, Western Asia UTC+6 to UTC+3
    • West Africa, Western Europe UTC +2 to UTC -2
    • Latin America, North America East UTC-3 to UTC-5
    • North America Central/West UTC-6 to UTC-11
Additional Presenters

If your session involves additional presenters, you will be asked to provide information about them in subsequent fields


Language of Presentation

Will you be presenting in one of the following languages? (select)

  • Arabic – عربى
  • French – Français
  • Mandarin/Simplified Chinese – 普通话/简体中文
  • Russian – русский язык
  • Spanish – Español

Depending on resources, we may be able to support other languages as well. If you wish to present in another language, please indicate which language(s): (text box)


Proposal Details

Summit Tracks

Which Track does your submission relate to? (select one)

  • Creators of the Commons – The faces, work, and stories of those building the Commons 
  • Powering the CommonsExploring the tools, technology, and communities that power the Commons
  • Open Education and Open Scholarship Supporting communities that practice open access to education and scholarship
  • Open Galleries, Libraries, Archives, and Museums – Improving and expanding open access to cultural heritage; includes Hack4OpenGLAM
  • Policy and Advocacy promoting the Commons – Strategies for legal action and copyright reform

Proposal Type

  • Arts Proposals
  • General Program Proposals
  • Hack4OpenGLAM workshop

Additional tags

  • Climate-related content
  • CC’s 20th Anniversary content
  • COVID-19/pandemic-related content
  • For Newbies – content geared towards those who are new to CC and the CC Summit
  • Platform meeting

Title

Please propose a title for your session. We may change or edit it with you later.

Abstract

Please provide a short description for your session that could be read as part of the summit program.

Diversity Considerations

Preference will be given to sessions that incorporate voices from diverse backgrounds and/or different global communities. How does your session accomplish this?

Outcomes

We hope to fill the Summit program with sessions that lead to collective action – the more concrete, the better. For example, a session might intend the following outcomes: “Talk with our partner open communities (e.g., free software, open science, open hardware, civil rights, etc.) and other stakeholders that share our vision and values in order to understand how to better work with them.” What outcome / actions are you hoping to achieve with your session?

Full Description

Please provide a longer description with any and all information you would like us to know about your session, the topic, and what it will entail.

Would you be willing to combine your session with another presenter with a similar idea? 


For Program Proposals:

Session format

  • Presentation/panel (5 presenters maximum)
  • Lightning talk (5 mins)
  • Interactive session, discussion or workshop
  • Sprint/hackaton (incorporating a workshop and asynchronous task)
  • Pre-recorded video

How much time do you prefer for your session?

  • 5 mins – for lightning talks and pre-recorded video presentations
  • 20-30 mins
  • 60-90 mins
  • 2-3 hours

For Arts Proposals:

Select type:

  • Graphic design/editorial
  • Multimedia/digital art
  • Hardware/prototype/product design
  • Video
  • Photography
  • Music
  • Performing Arts
  • Other (fill in the blank)

Links to digital samples/portfolio (link)


For Hack4OpenGLAM Proposals:

Hack4OpenGLAM is a culture hack for getting creative with Open Access cultural heritage, arranged as part of the CC Global Summit. This year’s hackathon focuses on equity and the ethics of open charing. We are now calling for submissions to arrange workshops around these topics. You can see last year’s project dashboard for inspiration.

This is to apply to be a workshop leader. If you wish to participate with a hack project or a dataset, there is no need to submit a proposal in this call. Joining the hackathon will be open up until the event.

Workshops last generally for one hour. If you would like your workshop to have a different duration, please indicate it here, and explain reason for it.

What is the level of the workshop?

  • Introductory
  • Special focus

What skills, equipment or software do the participants need? (text)

Which important topics do you wish to address at the hackathon together with the OpenGLAM community? How will you address these topics? (text)


Required Reading and Acknowledgments

Session Licensing and Notes

Please review the terms of the CC BY 4.0 license at https://creativecommons.org/licenses/by/4.0/.

I understand my materials and recordings will be licensed and shared under the CC BY 4.0 license  

Video Sharing

Unless a speaker requests otherwise in writing, all sessions will be recorded in our event software platform, Hopin. We’ll be making video content available to the public after the event is complete, through channels like Youtube and our official CC communications. Accepted presenters who do not wish to be recorded must submit a request in writing.

I agree to the video recording and sharing of my presentation. 

I do not agree to the recording and/or sharing of my presentation and will submit a request in writing if I am accepted to the program.

Code of Conduct

Please read the event Code of Conduct at https://summit.creativecommons.org/summit-code-of-conduct/ All attendees, speakers, sponsors and volunteers at our conference are expected to cooperate to help ensure a safe environment for everyone. Creative Commons reserves the right to deny registration or attendance at the Summit as set forth in our Code of Conduct.

I have read the Code of Conduct, and I agree to abide by it during the Global Summit.

Privacy Policy

To complete this form, we are asking you to provide sensitive and personally identifiable information about yourself. You should know that we take our obligations to your privacy seriously. Please review our privacy policy at https://creativecommons.org/privacy

I have read the Creative Commons privacy policy.

Just a Little More Information…

The questions in this section are optional. Any info you provide below will not be used as criteria for our program selection process. We are collecting this information for future improvements only.

How did you hear about the 2021 Global Summit? (maximum 120 characters)

In what ways are you involved in Creative Commons or the open movement? Check all that apply.

  • I am a member of a Creative Commons Chapter
  • I am an active contributor to the commons
  • I have participated in a Creative Commons project in my region or country
  • I have participated in an open culture project in my region or country through another organization (e.g., Wikimedia, Mozilla, etc.)
  • I am a member of another open culture organization (e.g., Wikimedia, Mozilla, etc.)
  • Other

How long have you been connected with the Creative Commons movement? Please select one only.

  • I’m a longtime member/contributor
  • I’ve recently become involved with the community
  • I’m new, but interested in becoming an active contributor
  • Other

What topics are you interested in? Check all that apply.

  • Activism
  • Arts
  • Business models
  • Community development
  • Copyright
  • Culture
  • Data
  • Education
  • Galleries Libraries Archives & Museums (GLAMs)
  • Government
  • Platforms
  • Policy
  • Legal
  • Licensing
  • Media
  • Research
  • Science
  • Technology
  • Other

Sebastiaan ter Burg, CC BY 2.0

Thank you for your interest in being part of the 2021 Creative Commons Global Summit. Ready to apply? Visit our Application Portal


All participants, presenters and volunteers are expected to adhere to our virtual conference Code of Conduct.