2020 Call for Proposals

João Pombeiro, CC BY

This Submission Guide is created to assist you in completing the online Call for Proposals form. All submissions must be made through the online Call for Proposals form. If you have any issues, please contact summit@creativecommons.org.

In this Guide:

Call for Proposals Timeline

The deadline to submit a proposal is 17 July 2020, 11:59 pm UTC

Selected presenters will receive notification in August 2020 (subject to change).

The virtual event will be held 19-24 October 2020, with programming held in a variety of time zones, so you’ll be able to present at a time that works for you.

The 2020 CC Global Summit – Virtual Edition

Designing the Commons of the Future

Sebastiaan ter Burg, CC BY 2.0

In 2020, we’re reflecting on the values that shape the commons. The CC Global Summit gathers those in the open community under the umbrella of learning, sharing, and creating; united by a passion for growing a vibrant, usable commons powered by collaboration and gratitude. 

The Summit is a perfect space for the open community to begin an exercise of internal reflection on how to build a more equitable, inclusive and accessible world. 

We invite proposals that address the topics and issues outlined in the tracks below with a focus on actionable insights and outcomes, from case studies to workshops and storytelling sessions. 

To meet our community where they are, the 2020 CC Global Summit will be a uniquely virtual gathering. It will be free of cost, held over multiple days during different time zones with content available in five languages: Arabic, English, French, Mandarin, and Spanish.


Hosting our Summit virtually allows us to offer some language supports such as translation of written documents and video captioning of presentations. Please note that the official language of the event is English and we’ll be accepting applications and communicating with you in English.

Time Zones

The virtual Summit allows for programming in any time zone. We’ll be scheduling through the 24-hour calendar, and making sure presenters are given a slot that works for their regular waking hours. Sessions will be available on video afterwards so participants across the globe can access the Summit content.

Virtual Presentation Considerations

  • There is a maximum of 5 presenters for any session. 
  • It is not possible to present on a mobile device – you’ll need a desktop computer and camera (built-in or external). 
  • You are welcome to have slides. You’ll be able to share these on the event platform.
  • There will be a moderator present in each workshop/panel/presentation to help manage the chat and Q&A. 
  • We’ll hold training sessions in advance of the event so you can try out the virtual event platform and get comfortable with the features before you make your presentation.

Submission Form Content

Please note the information below is for your reference only, and to submit your proposal you must visit https://ccglobalsummit.secure-platform.com/a

Personal Information for Presenters

  • Name of primary presenter:
  • Primary presenter organizational affiliation (if applicable):
  • Primary presenter email:
  • Relevant URLs (e.g., organization website, blog, social media, etc.)
    You may include up to three links that are relevant to you, to an additional presenter, or to your proposal.
  • Primary presenter world region: [pull down from list]
  • Primary presenter country of residence: [pull down from list]
  • Local time zone
Additional Presenters

If your session involves additional presenters, you will be asked to provide information about them on subsequent screens.

Language of Presentation

Will you be presenting in one of the following languages? (select)

  • Arabic – عربى
  • French – Français
  • Mandarin/Simplified Chinese – 普通话/简体中文
  • Spanish – Español

Depending on resources, we may be able to support other languages as well. If you wish to present in another language, please indicate which language(s). (text box)

Proposal Details

Summit Tracks

Which Track does your submission relate to?

  • Creators of the Commons – The faces, work, and stories of those building the Commons 
  • Powering the CommonsExploring the tools, technology, and communities that power the Commons
  • Open Education and Open Scholarship Supporting communities that practice open access to education and scholarship
  • Open Galleries, Libraries, Archives, and Museums – Improving and expanding open access to cultural heritage
  • Policy and Advocacy promoting the Commons – Strategies for legal action and copyright reform

Proposal Type

  • Arts Proposals
  • Poster Proposals
  • General Proposals by Track
    • Creators of the Commons
    • Open Ed/Open Scholarship
    • Open GLAM
    • Policy/Advocacy
    • Powering the Commons

Additional tags

  • COVID-19/Pandemic-related content
  • For Newbies
  • Platform Meeting


Please propose a title for your session. We may change or edit it with you later. (maximum 120 characters)


Please provide a short description for your session that could be read as part of the summit program. (maximum 600 characters)

Diversity Considerations

Preference will be given to sessions that incorporate voices from diverse backgrounds and/or different global communities. How does your session accomplish this? (max 600 characters)


We hope to fill the Summit program with sessions that lead to collective action – the more concrete, the better. For example, a session might intend the following outcomes: “Talk with our partner open communities (e.g., free software, open science, open hardware, civil rights, etc.) and other stakeholders that share our vision and values in order to understand how to better work with them.” What outcome / actions are you hoping to achieve with your session? (maximum 600 characters) 

Full Description

Please provide a longer description with any and all information you would like us to know about your session, the topic, and what it will entail. (maximum 3000 characters)

Would you be willing to combine your session with another presenter with a similar idea? 

For Program Proposals:

Session format

  • Presentation/panel (5 presenters maximum)
  • Lightning talk (5 mins)
  • Interactive session, discussion or workshop
  • Pre-recorded video

How much time do you prefer for your session?

  • 5 mins – for lighting talks and pre-recorded video presentations
  • 20-30 mins
  • 60-90 mins
  • 2-3 hours

For Arts Proposals:

Select type:

  • Graphic design/editorial
  • Multimedia/digital art
  • Hardware/prototype/product design
  • Video
  • Photography
  • Music
  • Performing Arts
  • Other (fill in the blank)

Links to digital samples/portfolio (link)

For Poster Proposals:

Poster file (link or upload)

For optimum viewing, please adhere to the following requirements when submitting your file:

  • Portrait orientation
  • Resolution 1080×1920 px
  • File type .png or .jpg
  • For clarity, we suggest that you use letter size 36 for titles and 24 for texts

Tips on creating an excellent poster can be found at the LSE Impact Blog – How to design an award-winning conference poster 

Required Reading and Acknowledgments

Session Licensing and Notes

Please review the terms of the CC BY 4.0 license at https://creativecommons.org/licenses/by/4.0/.

I understand my materials and recordings will be licensed and shared under the CC BY 4.0 license 

I understand an online document for taking session notes may be made available for my session. 

Code of Conduct

Please read the event Code of Conduct at https://summit.creativecommons.org/summit-code-of-conduct/ All attendees, speakers, sponsors and volunteers at our conference are expected to cooperate to help ensure a safe environment for everyone. Creative Commons reserves the right to deny registration or attendance at the Summit as set forth in our Code of Conduct.

Privacy Policy

To complete this form, we are asking you to provide sensitive and personally identifiable information about yourself. You should know that we take our obligations to your privacy seriously. Please review our privacy policy at https://creativecommons.org/privacy

Just a Little More Information…

The questions in this section are optional. Any info you provide below will not be used as criteria for our program selection process. We are collecting this information for future improvements only.

How did you hear about the 2020 Global Summit?

In what ways are you involved in Creative Commons or the open movement? Check all that apply.

  • I am a member of a Creative Commons Chapter
  • I am an active contributor to the commons
  • I have participated in a Creative Commons project in my region or country
  • I have participated in an open culture project in my region or country through another organization (e.g., Wikimedia, Mozilla, etc.)
  • I am a member of another open culture organization (e.g., Wikimedia, Mozilla, etc.)
  • Other

How long have you been connected with the Creative Commons movement? Please select one only.

  • I’m a longtime member/contributor
  • I’ve recently become involved with the community
  • I’m new, but interested in becoming an active contributor
  • Other

What topics are you interested in? Check all that apply.

  • Activism
  • Arts
  • Business models
  • Community development
  • Copyright
  • Culture
  • Data
  • Education
  • Galleries Libraries Archives & Museums (GLAMs)
  • Government
  • Platforms
  • Policy
  • Legal
  • Licensing
  • Media
  • Research
  • Science
  • Technology
  • Other

Sebastiaan ter Burg, CC BY 2.0

Thank you for your interest in being part of the virtual 2020 Creative Commons Global Summit. Ready to apply? Visit our Application Portal

All participants, presenters and volunteers are expected to adhere to our virtual conference Code of Conduct.